Job Description
Real Estate Office Assistant – needed for local real estate agent in Bozeman.
I am looking for a reliable, proactive, and detail-oriented office assistant to join my fast-paced real estate team. This is a busy office, and the role involves a wide range of responsibilities, including administrative tasks, client communication, organizing paperwork, scheduling appointments, and assisting with the day-to-day operations of the office.
If you are skilled in everything to help an office run smoothly, professional, go-to attitude, and don't mind jumping in as needed then let's talk.
Monday- Friday hours (let's discuss what works best for both of us).
Key Responsibilities:
Managing appointments and schedules
Assisting with client communications and follow-ups
Organizing and maintaining office documents and files
Supporting the team with marketing and advertising efforts
Preparing and processing paperwork related to property listings and transactions
Updating website and social media accounts
Creating flyers and mailings on Canva
Requirements:
Strong organizational and multitasking skills
Excellent communication and customer service skills
Ability to thrive in a busy, dynamic environment
Detail-oriented with the ability to stay on top of multiple tasks
Proficient in Microsoft Office or similar software (experience with real estate software is a plus)
Proficient with Mac Computers
Working knowledge with Trello, Google Drive, Excel, Word Documents, Canva, Dropbox
Social Media business experience
Website skills
SEO and tagging skills
Customer service experience
Foster a fun and professional workplace
Manage my workload and improve efficiency.
Must be organized
Preparing documents for listings and closings
Handling paperwork- Prepare flyers, and promo information
Data Management- Follow Up Boss, RealScout,
Set up appointments
Assist with home staging and staging warehouse inventory
Help put of listing signs
Shovel and cleaning of listings when necessary
Please note: This position starts as a part time job, but the goal is a commitment to long-term growth. Due to the fast-paced and tight schedule, we are not able to accommodate students or remote workers. We are looking for someone who is eager to grow with the business and contribute to the team’s success over time.
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