Job Description

Description

We're looking for a driven and dedicated Real Estate Administrative Assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions and help with the daily operations of the branch office.

Responsibilities

•Monitor deadlines and provide notices to appropriate parties when necessary
•Keep track of all transaction documents in the client database and complete the necessary paperwork
•Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
•Reviews real estate contracts and forms
•Updates office files and paperless system
•Updates accounting system and enters transactions daily
•Reconciles MLS data with accounting records
•Deposits commission checks and escrow money
•Handles operational matters for the office with a positive attitude
•Troubleshoots basic computer and printer issues
•Adds and removes new agents into the office key system and security system
•Handles incoming phone calls for the office
•Maintains and manages conference rooms and workroom areas
•Assists all RE/MAX executive associates and staff members from other locations
•Responsible for account confidential communications and does not share with agents
•Respond to customer needs with urgency and attentiveness
•Continue to build skills and knowledge in the real estate industry by attending educational events
•Achieve company objectives and regularly compile a progress report to present to the team

Qualifications

•License for real estate is preferred, but not required
•Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
•Candidates are required to have a high school diploma or GED
•Prior experience in the real estate industry and/or as an office manager RE/MAX Executive

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